Wedding Accommodation 

Tips for planning the perfect wedding weekend getaway for the newlyweds and their guests

After you and your new husband spend the day and night celebrating your wedding, where are you and your family and friends crashing for the night? It's an important choice to make when organising your wedding. Before you pick a hotel for your wedding night, consider these details.

How the wedding preparation process can test one's patience. Overwhelming amounts of Pinterest pins, opinions, and queries from curious relatives. Booking accommodations for your wedding guests can feel like the proverbial "tip of the iceberg" when it comes to organising your big day.

Tenant problems, if you will. Because your coworker, best friend, and grandma all have such distinct interests and budgets. What's the point if you can't make everyone happy?

One of the most crucial parts of planning a wedding is picking out a beautiful location. We're not simply bragging when we state that our wedding location in Connecticut is unlike anything you've ever seen or experienced.

Keep it in mind. What part of the big day do you want your guests to remember the most? What will the typical photographic backdrop be? How much time do you want to spend that day travelling between the hotel, the salon, and the venue? All of these factors are essential considerations while deciding on the best location for a wedding.

A hotel block is a great idea for nearly every wedding. By reserving a block of hotel rooms near the venue for the ceremony and reception, you can offer your guests more than simply a discount. Visitors from out of town won't have a clue where to stay because they won't be familiar with your city.

By imposing a barrier, you're providing essential direction and a set of well-informed options. Your guests are spending their own money and taking time off to attend your wedding, so it's only fair that you do all you can to alleviate their stress in advance by arranging a block of rooms.

Since not all of your guests will be locals, it's especially important to think about how they'll get to and from the ceremony and reception. Everything your out-of-town guests may need, from travel arrangements to gestures of appreciation, is right here.

Check out Cosmopolitan events Wedding Venue for your ultimate wedding reception.

TO WHAT EXTENT DO YOU REQUIRE THE ROOMS BEING OFFERED BE?

Calculate the approximate number of overnight guests for your wedding and celebration. Take that amount and use it to estimate how many hotel rooms you'll need to reserve for your loved ones. They should be able to get special pricing for your wedding guests from the hotel personnel. They may even give the newlyweds a steep discount on their lodging charge as a thank-you for bringing them their way.

Block booking refers to reserving ten or more consecutive hotel rooms at once. A room block is a great way to save time and money when planning an event and guarantee that all of your guests have a place to stay.

The blog will also go into detail on the suite accommodations for the bride and groom and the rest of the wedding party. To be sure, you want everyone to have a good time and be impressed by your big day, but you also can't forget to treat yourselves and the skilled people you've invited to help you celebrate.

When you have everyone stay at the same hotel, it streamlines the process for everyone. Your uncle who has trouble finding his way around can ride shotgun with a relative who will see that he arrives at the church on time for the wedding.

As a result, no one will have to bother the happy couple or their wedding party on the big day with inquiries, as everyone will be in close proximity to the site and able to speak freely with one another. The fact that they will all be in one place to witness your nuptials is icing on the cake, and a block guarantees that your guests will have ample opportunity to mingle.

LOCATE HOTELS IN THE AREA

The closer your hotel is near the event location, the better. Of course, if lodging is available on the site, that's where you should begin. Inquire with the venue manager about any deals, special pricing, or hotel availability you may be eligible for.

In the event that on-site lodging is unavailable or prohibitively expensive, select three to five hotels within driving distance of your venue and reserve a block of rooms at one or two of them. You don't need to know the exact amount of out-of-town guests when making reservations, but you will need a decent approximation. Reduce the number of out-of-town guests on your list by half and use it as the number of rooms to reserve.

CONTEXT AND FACILITIES

Is the lobby a pleasant place to wait? Do you have a hotel restaurant and/or bar? If you and your spouse-to-be are the sort to spend as much time as possible mingling with your guests during your wedding, these facilities will be appreciated by your guests. Also, following the big day, you may use these venues for smaller gatherings like family brunches and breakfasts.

It's OK, Estimate the Number of Accommodations You Need to

You may be concerned about how many hotel rooms to reserve for your wedding. The good news is that you can estimate the number of required locations. You can get by with a fairly close approximation. Even better than underestimating is overestimating.

If you're looking for a location that will make you feel like royalty while still giving you the chance to have a grand and extravagant wedding, one that also provides a bridal suite and a room for the gentlemen is the way to go.

However, not just any hotel will do. You should definitely check out the lodging options that the venues provide for the bride and groom if you are only interested in the best.

The 5 Ws of Wedding Hotel Room Blocks

1. Who: The people who will be in town for the wedding, including the bridal party and family.
2. What: A block of rooms at a hotel that are booked together and therefore receive a special rate for a large party.
3. Where: Whatever hotel you want!
4. When: Usually Friday and Saturday evenings if the wedding is on a Saturday; however, each block can be negotiated to suit your needs.
5. Why: so that friends and family of the happy couple can all stay in close proximity to one another and take advantage of a substantial discount on their hotel rooms for the duration of the wedding celebration.

The most crucial fact to remember is that hotels have different room-blocking policies. In order to get a block of rooms at some hotels, you may need to guarantee a minimum number of reservations, make a refundable deposit, and assume financial responsibility for any rooms that don't sell.

That's not ideal, but it could be necessary if your wedding is in a small town with few hotels or if it falls on the same weekend as a major festival. Without blocking off a set number of rooms, some hotels may be more willing to offer a discount to guests, but this comes with the caveat that the hotel may be full before your guests arrive.

The good news is that some hotels will hold a certain number of rooms at a certain rate and date until a specified date with no advance payment required. There are plenty of options, so it's best to start looking early and tell out-of-town guests to book their accommodations as soon as possible.

THE NIGHT OF YOUR WEDDING WILL BE HECTIC

Just keep in mind that your honeymoon probably won't begin until the day after the wedding. Not to understate things, but your first night as a married couple is going to be amazing. Like most newlyweds, you probably party the night away with your loved ones at the wedding.

You probably won't get much rest tonight because you'll be up sorting through all the wonderful honeymoon gifts you got and packing for your trip. Prioritize ease of access while deciding on a location.

Starting the process of booking or reserving hotel blocks 3-8 months before your event is ideal. You and your guests will have plenty of time to settle on a course of action, make preparations, and most importantly, become enthusiastic. When just starting out, you can send a message to numerous potential locations at once asking about room block details.

The Importance of the Bridal Suite

Can you say that it will alleviate some of the pressures you have today?

The bride is the one who typically feels the most pressure on the wedding day, hoping that everything goes off without a hitch. Timing is something you don't want to stress over (but it often does). There might be many causes for a delayed flight.

An advantage of renting a bridal suite is that you and your bridesmaids may get ready in peace and quiet before heading out to meet the photographer, makeup artist, and hairstylist. The nicest part is that you can hold your ceremony in the same location.

A Guide to Booking the Ideal Hotel (s)

It can be difficult to find a hotel for your guests. Here are some things to think about before booking a hotel:

Budget

When deciding on a hotel, it is important to take the guests' financial situation into account. It's ideal to make sure everyone has a nice time, therefore many hotels let you choose rooms at different pricing points (more on that later).

Even if you don't book a room block at each hotel you recommend, it's still a good idea to provide attendees options. This will guarantee that there are affordable lodging options for everyone.

Shuttle service to and from the airport is provided by some hotels, and in some cases, shuttle service to other prearranged locations is also provided. Inquire about available transportation options when you call to reserve your room block.

Make sure to enquire about the hotel's cost so you can inform your guests in advance of any potential price differences. Think about how your guests will get to and from the hotel and the venue if the hotel (or hotels) don't offer a shuttle service.

Which public transportation option is the most convenient, where can I catch it, and how much does it cost? I was wondering if you had access to ridesharing in your area. Will you be able to put your out-of-town guests in touch with your local ones so they may share rides?

I was wondering if you might recommend a car rental agency. Even though most of your out-of-town guests will likely be able to figure those out on their own, it is still great to provide some direction so that they can prepare in advance.

Put your privacy first.

If you and your guests opt to stay at the same hotel, keep in mind that sharing a floor with your wedding party could compromise your privacy. If you'd want some privacy after the wedding reception ends, you can ask the front desk to reserve a room for you in a different section of the hotel.

Tips for Maintaining Your Personal Space

If you don't want to be awakened repeatedly by knocks on your door all night, don't give out your room number. You don't want your new in-laws to show up at your door right before bedtime to say goodnight.

You're not sure which hotels to book for your guests, and that's causing you some stress. Hotel prices in the vicinity will drop if you specify a location, a maximum spending limit, and an estimated number of required rooms. Basically, all you have to do is agree to this. It is not necessary to have an extremely precise location; rather, you can restrict your search to hotels in close proximity to the place of your event.

Bathroom

Yes. The bridal suites at some hotels just consist of a single room, with no attached toilet or other amenities. If the venue you're considering has a bridal room, be sure it's spacious and, more importantly, has easy access to a restroom.

Salon dressing table

Even while a mirror in the bathroom is handy, there's no substitute for a specially designed space for applying cosmetics. Whether you've hired a professional makeup artist or your bridal party will be handling their own cosmetics, you'll need a designated area to get ready for the big day's photos.

Style

It's always advisable to go with a well-known hotel brand when making reservations for a large party. They'll have a standard, familiar space and experience, be straightforward to talk to, and reliably deliver as promised.

Location

I prefer to be in the thick of things. They've already made the trip, and they're only here because of your wedding. Ease the process by figuring out a practical means of transportation to the event location. Cosmopolitan events has proven itself to be an iconic wedding venue and function centre in Melbourne. Book today so you don’t miss out.

BE CLOSE TO THE RECEPTION SITE.

If you're planning a wedding reception, it could be convenient to get a hotel room close to the location of the celebration. Choose a location that features both your dream wedding reception place and a nearby hotel if at all possible. Most importantly, you'll be able to check into a plush hotel room within a short distance from the ceremony and celebration.

To save money, your loved ones need not stay in the same hotel as you.  If you'd like to provide your visitors a range of room rates to choose from, you can make that request at the time of booking. Could I get a hallelujah?

Amenities

Perhaps you're looking for a place that offers free Wi-Fi for the bridesmaids and a pool for your niece and nephew. Check out all of the options before making a final decision.

Time of Arrival for Check-In

Keep an eye on the check-in and check-out times, but this is also something that might be negotiated. You should anticipate that guests who are attending an afternoon ceremony will want to check into their rooms early to freshen up and unpack before the ceremony begins.

You should make sure that your out-of-town guests have lots to do while they are in town so that you can concentrate on planning the wedding. So, compile a list of the best restaurants, bars, and things to do in the city that you and your fiance enjoy doing together.

You might also look into local festivals, concerts, and other activities that kids might enjoy attending. There's always Google, but this way you can show your visitors around and tell them a little bit about your daily life as well.

While it's easy for anyone to locate a Starbucks for their morning brew, not everyone will be familiar with the local haunt you and your future spouse frequent for slow-paced Sunday catch-ups over lattes. And we think that a lot of people would be interested to learn that! So, when making your list, think about include a brief explanation of why you chose each location. That personal touch will go a long way towards making your guests feel at home.

What Amenities Should a Groom's Suite Have?

Is there a men's room available?

There will definitely be many joyful activities to participate in on this special day, but before any of that can happen, the two people involved need some privacy to get ready. Make sure the suites at the wedding site provide separate areas for the bride and groom to get ready in peace.

Will there be food?

Unfortunately, sometimes the festivities begin early in the day and your stomach starts growling. Make sure there will be drinks and snacks available in the bridal rooms for when you get hungry or thirsty while getting ready. 

Which optional, yet delightful, features are available?

For the fellas, nothing beats a good time doing something silly to unwind. Suites featuring amenities such as a poker table, a large screen TV for use with a PlayStation or Xbox, and a private bathroom with a shower are available.

What Room Block Should I Reserve At The Hotel?

It's important to reserve the appropriate block for your guests, so it's important to understand a little bit of the terminology involved. Here are your choices, along with some additional vocabulary terms.

Closed Block:

These room blocks are the strictest in the industry. A set number of rooms are guaranteed to you, and you are obligated to use them. To be absolutely clear, this implies that you are responsible for payment regardless of whether or not the rooms are occupied. Choose this if you have a firm grasp on how many people will be attending, or if you anticipate a high demand for lodgings due to a special event or other activity happening in town that weekend.

As an additional gesture towards making your out-of-town guests feel at home, consider inviting them to parties before and after the wedding. How much time do you and your fiance spend in nature? Plan an outdoor activity like a hike or a kayak trip for your guests a day or two before the wedding.

Do you enjoy visiting breweries on your days off? Invite your company over for a drink in the middle of the day. Recently, we've seen couples throw a dinner for all their guests, regardless of whether or not they attended the wedding, instead of having a formal rehearsal dinner.

Even after the guests have left, the celebration might continue. Ask your guests to follow you to your favourite pub for an after-party if you're a night owl or don't want the celebration to finish. We also recommend hosting a brunch the day following the wedding to spend time with guests who are still in town and to say your goodbyes in a more relaxed setting.

Open Block:

This form of the block is significantly more relaxed than the closed form, and is therefore known by both names. Your guests merely need to make sure they make their reservations before the cutoff date, and you won't be held liable financially for any unused rooms. All rooms will be made available to the public after that date. Any wedding would benefit from this particular block.

Attrition Clause:

If you do not book a fully booked block, you will be charged this fee. Payment is typically made as a percentage of the total. Don't ignore this if you're only using one block. The sum can be negotiated down to a level that suits your budget.

Allowable Shrinkage:

For no additional cost, you may have this many rooms available. As a rule, it ranges from 10% to 20%. The best way to avoid paying for unused hotel rooms on your wedding weekend is to start with a more modest initial block of reservations and then increase the number of rooms as necessary.

Conclusion

Making hotel reservations for your wedding guests can seem like just the beginning of your planning. Almost any wedding can benefit from reserving a block of hotel rooms. Consider the transportation needs of your out-of-town visitors in planning the ceremony and celebration. It is called a "block booking" when ten or more rooms in a row are reserved all at once.

Saving both time and money, a room block is a fantastic event planning tool. The fact that they can make it to your wedding as a group is a cherry on top. It would be ideal if your hotel was located within walking distance of the event venue.

If on-site accommodations are not an option due to cost or availability, consider reserving a block of rooms at a nearby hotel or motels. If you want to make sure you have enough space for all of your out-of-town guests, cut the original guest list in half. There are a variety of room-blocking policies at various hotels.

Some hotels may be more receptive to offering a discount to guests if they are not required to reserve a specific number of rooms. Out-of-town guests can choose from a wide variety of possibilities, so it's not too soon to start looking for a place to stay.

Finding a suitable hotel for your visitors might be challenging. Before you reserve that hotel room, consider these suggestions. While booking your room block, don't forget to enquire about convenient transit choices.

If the hotel doesn't provide a shuttle service, you'll need to make arrangements for your guests to get to and from the event. Make sure the hotel bridal suite you choose has plenty of space and close proximity to a bathroom.

Don't give out your room number if you don't want to be rudely awoken at odd hours of the night. Find a workable mode of transportation to the event's venue to make things easier. Find a spot that fits your vision for the big day and has accommodations nearby.

If you want to save money on hotel costs, your family members don't have to stay in the same room as you. Create a list of your favourite places to eat, hang out, and engage in citywide activities as a couple.

The groom and bride should be able to prepare for the big day in privacy and quiet in their own dressing rooms. Suites are provided with gaming equipment like a poker table and a big screen TV for playing Xbox or PlayStation games. Closed Block: The toughest of the industry's room blocks, you're required to stay in these rooms.

To keep your out-of-town visitors entertained before and after the wedding, include some outside activities. If you're a night owl, have your friends join you at your local watering hole for an after-party. It's best to start with a small number of hotel rooms reserved for the wedding weekend to prevent having to pay for those that are left unoccupied.

Content Summary

• Before you pick a hotel for your wedding night, consider these details.
• By reserving a block of hotel rooms near the venue for the ceremony and reception, you can offer your guests more than simply a discount.
• Calculate the approximate number of overnight guests for your wedding and celebration.
• Take that amount and use it to estimate how many hotel rooms you'll need to reserve for your loved ones.
• They should be able to get special pricing for your wedding guests from the hotel personnel.
• Block booking refers to reserving ten or more consecutive hotel rooms at once.
• A room block is a great way to save time and money when planning an event and guarantee that all of your guests have a place to stay.
• The blog will also go into detail on the suite accommodations for the bride and groom and the rest of the wedding party.
• The fact that they will all be in one place to witness your nuptials is icing on the cake, and a block guarantees that your guests will have ample opportunity to mingle.
• The closer your hotel is near the event location, the better.
• Reduce the number of out-of-town guests on your list by half and use it as the number of rooms to reserve.
• You should definitely check out the lodging options that the venues provide for the bride and groom if you are only interested in the best.
• Not to understate things, but your first night as a married couple is going to be amazing.
• Like most newlyweds, you probably party the night away with your loved ones at the wedding.
• Starting the process of booking or reserving hotel blocks 3-8 months before your event is ideal.
• The nicest part is that you can hold your ceremony in the same location.
• Inquire about available transportation options when you call to reserve your room block.
• Think about how your guests will get to and from the hotel and the venue if the hotel (or hotels) don't offer a shuttle service.
• If you and your guests opt to stay at the same hotel, keep in mind that sharing a floor with your wedding party could compromise your privacy.
• If you'd want some privacy after the wedding reception ends, you can ask the front desk to reserve a room for you in a different section of the hotel.
• Hotel prices in the vicinity will drop if you specify a location, a maximum spending limit, and an estimated number of required rooms.
• Ease the process by figuring out a practical means of transportation to the event location.
• If you're planning a wedding reception, it could be convenient to get a hotel room close to the location of the celebration.
• Choose a location that features both your dream wedding reception place and a nearby hotel if at all possible.
•  If you'd like to provide your visitors a range of room rates to choose from, you can make that request at the time of booking.
• Check out all of the options before making a final decision.
• So, compile a list of the best restaurants, bars, and things to do in the city that you and your fiance enjoy doing together.
• Make sure the suites at the wedding site provide separate areas for the bride and groom to get ready in peace.
• Make sure there will be drinks and snacks available in the bridal rooms for when you get hungry or thirsty while getting ready.
• As an additional gesture towards making your out-of-town guests feel at home, consider inviting them to parties before and after the wedding.
• Plan an outdoor activity like a hike or a kayak trip for your guests a day or two before the wedding.
• Invite your company over for a drink in the middle of the day.
• Ask your guests to follow you to your favourite pub for an after-party if you're a night owl or don't want the celebration to finish.